Team EA (Financial Services)

£40k - £60k
Permanent
Docklands
19 Feb 2020
BBBH752192

Exciting new permanent Team EA support type role working in the Docklands area for a very well established FS company...

Morgan McKinley's Secretarial & Office Support team are working with a great, growing Financial Services organisation based in the Docklands. They are looking for an experienced and highly professional Team EA - Team PA who has worked within the Banking, Investment or Financial Services sector. The Team EA position will be supporting the Head of Technology and also their team of 5 Senior Managers.

Salary: Basic £45K plus excellent bonus

Duties and responsibilities will include:

  • Provide executive support to Head of Technology and their leadership team.
  • Coordinate heavy day-to-day flow of work in the office
  • Acting as support and gatekeeper to the team.
  • Diary Management - proactively manage multiple calendars, heavy scheduling of meetings and calls (internal/external), often across several time zones.
  • Ensure that the team are prepared for meetings with all required materials, and documents are distributed ahead of meetings and calls to all participants.
  • Travel logistics and coordination - organise frequent travel (domestic and international) including airfare, hotels, ground transportation and car services.
  • Processing expenses using Concur.
  • Provide phone coverage to team.
  • Prepare presentations, memos, and other tracking mechanisms as directed
  • Monitor email inbox
  • Provide back-up support for other EAs as needed, including calendar management, travel booking and material preparation.
  • Organise and maintain electronic and manual file systems, correctly file correspondence and other records
  • Any other ad hoc EA support duties as requested

Skills and experience required for the role:

  • Proven Team EA / PA / Executive Assistant experience working in a similar role, supporting multiple senior Executives/ C-suite level and teams, in an Investment Banking/Financial Services, fast paced environment.
  • Highly organised, able to prioritise and meet deadlines
  • Outstanding communication skills both verbally and written
  • Advanced knowledge of Microsoft Office systems (Outlook, Word, Excel and PowerPoint). Strong Sharepoint knowledge a plus.

Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.

BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.

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Faye Thornhill's picture
Team Leader - Sussex & London
London 01293 523 400 / 0207 092 0243 | fthornhill@morganmckinley.com