Executive Minute Taker - EA (Banking - Regulatory & Governance)

£40k - £60k
City of London
08 Aug 2019

New Executive Minute Taker position working for a Banking organisation in the City...

Morgan McKinley's Secretarial & Office Support team are working with a very well established Banking organisation based in the City, London. We are are looking for an Governance EA - Executive Minute Taker who can take responsibility for planning and co-ordinating all FCA/Regulatory meetings ensuring appropriate frequency and timetabling of all required governance forums, including those without recurring timetables.

The EA - Minute Taker will also be responsible for taking the minutes at all meetings, recording actions, tracking attendees, following up and closing down actions and producing a catalogue of minutes at an externally auditable standard.

Everyday duties and responsibilities will include:

* Responsible for planning and co-ordination of all FCA/Regulatory required meetings ensuring appropriate frequency and timetabling of all required governance fora, including those without recurring timetables.
* Taking minutes and recording attendees / actions at all meetings
* Constantly seek to drive better first line governance ensuring all open actions are updated in time for subsequent meetings and that action owners are prepared.
* Prepare and issue meeting agendas 24 to 48 hours in advance
* Responsible for all governance administration.
* Tracking and arranging training in line with regulatory requirements under SMCR and to ensure Exec member compliance for each board/governance position.
* Produces reports e.g tracking the yearly governance schedule, training/screening compliance for distribution to Internal / External Audit.
* Proactively co-ordinates with other entities, external Co-Secs and Legal as required.
* Ownership of all Exec Committee Regulatory / SMCR administration.
* Acts as main point of contact for the Independent Non Exec Directors, performing full range of Exec Admin support including processing expenses, booking travel etc.
* Performs full range of Exec Admin support for Exec team as and where required including booking travel, diary management, expenses, organising events. Acts as cover for other EAs

Skills and experience required for the role:

* Candidates must have proven Minute Taker - EA experience working within a regulatory or technical minute taking experience
* Experience of co-ordinating Executive teams and owning schedule of regulatory meetings.
* Co-ordinates with Compliance and Company Secretaries for changes to regulation and any impact to meeting requirements/scheduling.
* Able to evidence an understanding of the depth of meeting minutes and action recording required for governance and regulatory meetings to an external auditable standard with minimal corrections required.
* Excellent interpersonal skills in order to handle sensitive and confidential issues

Morgan McKinley is acting as an Employment Agency in relation to this vacancy.

Please note that any references to salary or pay rates in this advertisement and in the salary refinement section are indicative only and should only be used as a guide.

Faye Thornhill's picture
Team Leader - Secretarial & Office Support - London
London 0207 092 0243 | fthornhill@morganmckinley.co.uk