Event Marketing Coordinator - CEATS

Competitive
Contract
City of London
13 Mar 2019
BBBH724123

Are you experienced in managing and executing special sporting & cultural events for up to 200+ attendees with a detailed knowledge of Sporting industry and cultural environment in the EMEA region?

6 Month Temp to Perm Contract - Up to £40,000pa perm conversion salary (plus benefits)

The Role

  • Support all Ticket and Hospitality requests and enquiries for EMEA.
  • Act as a focal point for Ticket and Hospitality events and queries being driven out of the EMEA offices and key liaison between EMEA offices.
  • Provide support on logistics to all major internal businesses in their relations with existing customer and in new client development across the Company as required.
  • Reports to Regional Head of Global Event Marketing - EMEA, within the Global Executive Services organisation.

Key Responsibilities

  • Support all Ticket and Hospitality requests and enquiries for EMEA.
  • Execute compliance of Firm's policies with regards to Governance, Compliance, audit and risk, and finance.
  • Responsibility for organising sporting events across the region. This will include the total project management of said events (including senior Management events) from inception to completion.
  • Aid monthly financial reconciliations, including intercompany charges, local usage information and credit card close outs.
  • Work out prescribed budgets, preparing detailed pre-event and post-event costings.
  • Ensure adherence to budgetary guidelines at all ties through checks on meeting requests, approvals, risk assessments, invoices, expenses etc. prior to processing and/or authorisation.
  • Process invoices for one-off purchases.
  • Maintain strong data integrity within internal Tickets database.
  • Create relevant metrics and reporting data from systems to assist analysis.
  • Organise and/or support on arranging logistics for GEM managed events in partnership with other planners in EMEA as required.
  • Broad liaison across all levels with clients worldwide.
  • Build and maintain good working relationship with key individuals in each of the key Offices in EMEA.
  • Ability to identify key supporting and cultural events and propose new and innovative entertainment ideas to stakeholders to help them achieve their direct objectives.
  • Support education of the Products within EMEA on the internal tickets system and policies by delivering regular training sessions as required.

Development Value

  • Job holder will have the responsibility to own projects from inception to completion dealing with a wide variety of internal and external clients.
  • Opportunity for job holder to experience different aspects of Event Marketing.
  • Opportunities available to take on additional responsibilities/extracurricular activities.
  • A broad range of projects will enable job holder to experience many different aspects of Event Marketing and allows for plenty of creativity.
  • Opportunities to work and partner on Global projects.

Key Skills & Experience

  • Fluent in English (verbal & written) - other languages would be an advantage.
  • Degree or equivalent with experience in a financial background
  • Managed and executed special sporting & cultural events for a range of 10 - 200 attendees / complex high-profile events.
  • Comprehensive and detailed knowledge of sporting industry and cultural environment in the EMEA region.
  • Ability to manage multiple complex projects and tasks simultaneously.
  • Strong knowledge of worldwide venues & extensive relationships with suppliers.
  • Will have worked in a busy office with dedicated experience arranging high profile ticket and hospitality events.
  • Good verbal and written communication with confidence and gravitas - ability to communicate at all levels.
  • Strong organisation skills, able to multi-task and manage time effectively, work on tight deadlines, prioritise and work under pressure.
  • Strong negotiation skills with quantitive and analytical skills.
  • Excellent administration skills be able to handle all administration requirements from start to finish including data input, contracts, invitations, filing and closing out Event files.
  • Creativity and ability to generate new ideas for events as well as inspire other team members.
  • Customer focused - must be able to deal with demanding customers.
  • Self-motivation, enthusiasm and positive attitude.
  • Shows initiative, proactive approach and is able to make decisions.
  • Team player willing to work with colleagues collaboratively towards a common goal, as well as ability to work unsupervised
  • High level of professionalism - reliable and responsible, demonstrates diplomacy, integrity & confidentiality.
  • Experience working with virtual/remote teams
  • Flexibility on working hours, when necessary, and flexible travel schedule
  • Shows willingness to undertake extra responsibilities
  • Proficient in using Microsoft Office Suite and knowledge of database management

Morgan McKinley is acting as an Employment Business in relation to this vacancy.

Please note that any references to salary or pay rates in this advertisement and in the salary refinement section are indicative only and should only be used as a guide.

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