A Global Investment Bank located in London Docklands are currently recruiting a German speaking PA to work within their Legal Department. This is a three month temporary role with an urgent start. 

Role

Secretary: To provide first class secretarial support to the Managing Director and team within Global Banking.

Duties

 

Administrative Duties:

·     Email management; drafting, responding (without reference as appropriate), prioritising and printing.

·     Manage multiple electronic diaries; co-ordination of meetings involving both internal and external personnel

·     Co-ordination and management of detailed, complex travel schedules and itineraries.

·     Preparation, reconciliation and submission of travel and corporate expenses in a timely manner.

·     Preparation of confidential correspondence, PowerPoint presentations and Word/Excel documents.  Where appropriate, liaison with third parties to ensure prompt and accurate completion of presentations and relevant standard documentation.

·     Provide a professional telephone answering/messaging service for assigned bankers and colleagues in a telephone pick-up group.

·     Filing; archiving and destruction.  Utilising as appropriate, central filing resources and Group electronic filing/archiving systems in line with audit/compliance guidelines.

·     Preparation, reconciliation and submission of travel and corporate expenses in a timely manner.

·     Scheduling of  appointments/meetings/Video Conferences; Co-ordination of Management meetings

·     Preparation of presentational materials (PDFs, PowerPoint, agendas, minutes, etc)

·     Place stationery orders via BuySmart for general office supplies, business cards, diaries, etc

 

Client Related Duties:

·     Regular interaction with internal colleagues and clients at the highest level.

·     Assist the team in maintaining client/market activity and preparing/distributing information packs, presentations, etc.

·     Preparation of confidential correspondence, reports and presentations relating to business strategy/ planning, revenues etc. Where appropriate liaison with third parties to ensure prompt and accurate completion of presentations and relevant standard documentation

 

Reporting Duties:

·     Maintain monthly cost reports, tracking expenses, assist in planning etc.

·     Maintain holiday/sickness records for the team

·     Circulate announcements/general information/office procedures, as required

·     Monitoring and supporting assigned bankers’ participation in their effort to maintain and update internal systems

·     Collation of monthly communications schedule, as applicable

·     Update/maintenance of organisational structure charts

 

Other:

German and Legal experience is also a prerequisite.