Team Secretary

Job Description

Team Secretary

A fantastic opportunity has arisen for a Team Secretary within a City based Insurance organisation working for the HR Team.

• Supporting the Head of HR with the day to day running of the department
• Typing of correspondence,
• Scheduling meeting and preparing the documents for those meeting
• Assisting with the on boarding of new joiners, ensuring that all new starter document and references are received
• Ensuring all documentation for leavers are kept up to date
• Recording all holidays and ensure all procedures are adhered to
• Monitoring emails, correspondence and manage incoming queries for the team
• Filter and monitor phone calls, ensuring detailed accurate messages are taken and passed on
• Administrative responsibilities including filing, maintenance of meeting records, contacts and business cards etc

The ideal Team Secretary MUST have previous experience supporting a team within a financial serviceces. You must be able to prioritise your own workload, be proactive with ability to think ahead and have a positive, 'can-do' attitude.