Team Assistant within Technology Projects - London

Job Description

This leading German investment bank, is looking for a team secretary to support within their technology team – assisting with project support.

As the team Assistant you will be supporting the MD, Director plus team of 8 with all aspects of their secretarial and administrative support, as well as taking on project administration.

The role is initially for 3 months, with potential for extension and temp to perm opportunities. 

Roles/Responsibilities

You will be required to assist the MD, as well as taking on administration support for the wider team:

General secretarial support:

- Copying, scanning, emailing and filing in special cases

- Telephone coverage during absence of selected staff

- Organisation of all travel and expense claims;

- Ordering of stationary;

- Invoice processing;

Business Management Tasks

- Assisting colleagues with related HR issues

- Supporting Business Management Team in Frankfurt with any London issues

- Maintenance of various lists and databases

- Maintaining organisation charts for the teams

- Organising Joiner/Leaver tickets for the teams

- Liasing with Moves & Changes to keep floor plans up to date

- Maintain staffing level list

- Liaising with HR with regards to recruiting permanent and temporary staff

- Arranging Interviews and supplying feedback.

Skills/Experience

We would ideally like you to have previously worked within an investment bank or financial establishment – although exposure to a similar corporate environment will be considered.

It is essential that you have worked as a PA or Team Assistant – demonstrating how you can organise and prioritise yours and others work accordingly.

Previous project administration skills would be advantageous.

Personal Attributes

This role is a demanding role – so you will need to be someone who is good working under pressure and can manage a complex workload. 

Skills in prioritising and organising are essential.